Are you tired of juggling countless spreadsheets and emails to manage your panel of participants? Look no further than panel management software! These powerful tools can streamline your entire research process, from recruitment to data analysis.
Panel management software helps companies streamline panel hiring. MINIMIZES manual recruiting costs and effort. Additionally, it provides a centralized platform to manage and track panelist data. We’ve rounded up different panel management software options. Whether you’re a market researcher, an academic, or anyone who needs to gather insights from a group of people, there’s a tool on this list for you.
The article analyzes the best panel management software’s essential features, pricing, and benefits. It will also feature a software comparison that helps businesses make informed decisions. It will conclude with a discussion of the importance of panel management software for companies and the future of market research and customer feedback. So let’s get start!
What is Panel Management Software?
Panel management software enables companies to streamline the panel recruiting process, minimize manual effort, and provide a centralized platform for managing panel member data. This includes tracking panelist engagement, feedback, incentives, and demographic information. The software also enables companies to maintain a high-quality panel by monitoring panel member activity and identifying trends and patterns.
It also helps conference organizers streamline organizing and managing panel discussions, making it easier for attendees to connect with speakers and other participants. The software automates many tasks in panel organizing, such as scheduling, room assignments, speaker management, and session planning.
What To Consider When Choosing A Panel Management Tool?
Choosing the right panel management tool is critical for the success of your research project. Here are some factors to consider when selecting a panel management tool:
- Features: Look for a tool that offers the features you need for your specific research projects, such as participant management, advanced screening and filtering, scheduling, reporting and analytics, and integrations with other research tools or platforms.
- Ease of use: Consider how user-friendly the tool is and the learning curve required to master it. Look for a tool that is easy to use and offers helpful tutorials or support resources.
- Customization: Consider whether the tool offers customization options, such as the ability to create custom screening questions, personalize participant profiles, or customize automated messages.
- Scalability: Consider whether the tool is scalable to accommodate the size and complexity of your research project. Look for a tool that can grow with your research needs over time.
- Security and compliance: Consider whether the tool prioritizes security and compliance to protect your data and ensure compliance with relevant regulations, such as GDPR or HIPAA.
- Support: Consider the level of support the tool provides, such as customer service, technical support, or training resources. Look for a tool that offers reliable and helpful support options.
- Cost: Consider the cost of the tool, including any subscription or licensing fees, as well as any additional costs, such as integration or customization fees. Look for a tool that offers good value for your research budget.
Consider these factors when choosing a panel management tool, you can select the right tool for your specific research needs, improve your research efficiency, and produce more accurate and valuable research results.
07 Best Panel Management Softwares
With so many panel management software options available, choosing the best one for your research needs can be challenging. This review will highlight the best panel management software on the market and discuss its features, benefits, and what to consider when choosing a panel management tool.
No matter your needs or budget, one of these panel management software options will meet your requirements. Try them out today and see how they can streamline your research process and help you gather valuable insights from your panelists.
Engage audiences, generate first-party data, and grow revenue with webinars, virtual events, and personalized content
Why did we picked it?
ON24 Panel management software is a cloud-based platform that allows you to create and manage live Q&A sessions during your webinars. The software allows event organizers to create, manage, and track the performance of virtual events and webinars. It also provides tools to help engage and interact with attendees.
ON24 is a powerful tool for organizations hosting virtual events and webinars. The platform provides a comprehensive set of features that make it easy to manage and track the performance of virtual events and provide valuable insight into event participation and success. Additionally, the software integrates well with other marketing and sales tools, making it an excellent option for organizations to streamline their virtual event process.
Here are some key features of ON24 panel management software include:
- Event Creation – Allows users to create and manage virtual events, webinars, and panels.
- Attendee Management – Includes tools to track registration, attendance, and participation, as well as the ability to send targeted communications to attendees.
- Analytics – Provides insights into virtual event performance, including data on audience engagement, lead generation, and more.
- Engagement Tools – Includes features like live Q&A, polls, and chat to help keep attendees engaged and involved in the event.
- Integration – Integrates with other marketing and sales tools, such as CRM and marketing automation platforms, to provide a seamless experience for event organizers and attendees.Her
ON24 software pricing is not publicly available on its website. Contact ON24 website support for pricing details.
The company offers 24/7 support to its users, which is a valuable resource when you’re working with a panel that spans different time zones or regions. Whether you need help troubleshooting a technical issue or just have a question about how to use a particular feature, ON24’s support team is there to help.
ON24 panel management software is a comprehensive virtual event management platform that provides a range of powerful features for event organizers. The software best suits larger organizations that need robust virtual event management capabilities. It may not be best for smaller organizations or those with limited virtual event experience.
Among the industry leaders in survey distribution, Qualtrics is well known for its unique approach to data collection.
Why did we picked it?
Qualtrics panel management software is a cloud-based platform that allows you to create and manage online panels for market research. It is used to manage and recruit market research participants. This allows organizations to compile and manage their participant panel. This panel management software can be used for various research purposes, such as surveys, focus groups, and usability testing.
The software offers features such as participant selection, scheduling reminders, survey design and distribution, and data collection and analysis. It also includes participant engagement and incentive tools such as rewards and gamification.
Qualtrics Panel Management Software is a highly regarded tool in the market research industry for its ease of use and extensive feature set. Many users appreciate its ability to streamline the participant recruitment process. It integrates with other Qualtrics products, such as the survey software, making it a popular choice for organizations looking for a one-stop shop for all their research needs.
Qualtrics offers a number of features that make it easy to recruit panelists, distribute surveys, and collect data, including:
- Panel Recruitment: The software provides a platform for creating, managing, and distributing surveys to a targeted audience and includes tools for panel recruitment and management, such as email invitations and reminders, subscription management, and rewards management.
- Survey Design: Qualtrics offers a variety of survey design tools, including drag-and-drop question creation, customizable templates, and branding options, that make it easy to create surveys that fit your brand and research goals.
- Data Collection: The Software allows users to collect data from various sources, including the web, email, mobile devices, and social media. The platform also integrates with external data sources, such as databases and customer relationship management systems, to provide a complete picture of research results.
- Data Analysis: Qualtrics offers a range of data analysis tools, including advanced reporting, visualization, and export options, that make it easy to analyze and interpret survey results. The software also offers data filtering and cleaning options, which allow users to refine and adjust their data sets.
- Collaboration: Qualtrics offers tools that make collaborating with other team members and stakeholders quick. This includes sharing projects, adding comments and feedback, and assigning tasks to team members.
- Integration – The software integrates with various third-party tools and platforms, including project management tools, marketing automation software, and data analytics tools, to provide a seamless workflow for research projects.
It is easy to use and offers a variety of features that make it a good choice for market research professionals.
Qualtrics management software pricing is not publicly available on its website. You can request a demo or contact them for more information.
Qualtrics Panel Management software offers a range of support options, including live chat, phone, and email support. They also have a comprehensive knowledge base that includes tutorials, guides, and FAQs, making it easy to find answers to common questions.
Qualtrics panel management software is a powerful tool that offers a range of features to help organizations manage their market research participants. It is particularly suitable for organizations looking to streamline their research processes and those who want to use a single tool for participant recruitment and survey design.
With Hopin, audiences can communicate through StreamYard, Session, Streamable, "Project C", and Hopin Events.
4.1 very Good
Why did we picked it?
Hopin Panel Management Software is a virtual events platform that allows event organizers to manage and host virtual events, such as conferences, trade shows, and webinars. The software provides various tools and features to help event organizers create engaging and interactive virtual experiences for attendees. The platform is highly customizable and offers a range of tools and features to help event organizers make engaging and interactive virtual events.
Hopin provides a high-quality, professional-looking stage for live presentations and keynote speeches. Additionally, the platform’s interactive networking features are a hit with attendees, who appreciate connecting with other attendees, exhibitors, and speakers in a virtual environment.
Hopin is a cloud-based event platform that offers a variety of features for managing panels, including:
- Event Creation: Hopin offers a range of customization options for event organizers to create unique event pages that reflect their brand and message.
- Live Streaming: Hopin offers a variety of live streaming tools, including StreamYard and Session, which allow event organizers to broadcast content live to a large audience.
- Networking: Hopin provides virtual networking opportunities for attendees, including quick networking, 1-on-1 video meetings, and a virtual network room.
- Panelist registration: Hopin makes it easy to register panelists for your events. You can create a registration form and send it out to potential panelists.
- Panelist management: Hopin allows you to manage your panelists in a central location. You can view their contact information, registration status, and participation history.
- Panelist scheduling: Hopin makes scheduling your panelists for your events easy. You can create a schedule and assign panelists to different sessions.
- Panelist communication: Hopin allows you to communicate with your panelists before, during, and after your events. You can send them emails, messages, and even live chat.
- Panelist feedback: Hopin allows you to collect feedback from your panelists after your events. You can create surveys and polls to get their input.
Hopin panel management software is a good choice for businesses hosting virtual events with panels.
Hopin’s provides three pricing plans with varying features and capabilities:
Free Plan: This plan is free of charge and includes one admin seat, unlimited events, 2 hours of event length, and allows for 100 registrations per event.
Starter Plan: $67 monthly; the Starter Plan is suitable for simple and professional virtual events. It offers one admin seat, unlimited possibilities, three days event length, and the ability to host events with more than 100 registrations.
Business Plan: The Business Plan is a single event plan that can be purchased for three months. Billed annually, this plan provides access to all of Hopin’s features throughout the year. The pricing for the Business Plan starts at $6,000.
These pricing options offer flexibility for users based on their event management needs and budget.
Hopin also offers exceptional customer support to its users. The platform provides 24/7 customer support via email and chat, ensuring that users can quickly get the help they need if they encounter any issues with the panel management software or any other aspect of the platform.
Hopin Panel Management Software is a powerful and easy-to-use virtual event platform that provides a complete solution for event planners looking to host virtual events. The software is highly recommended for anyone looking to create engaging and interactive virtual experiences for their attendees.
Ethnio offers an easy-to-use participant panel management interface, while Specialty provides in-app intercepts for recruiting participants.
Why did we picked it?
Ethnio Panel Management Software is a user research tool that helps organizations collect information from customers, employees, and other stakeholders. It helps businesses recruit and manage user experience (UX) research participants. The software allows researchers to easily create and implement screening surveys targeted to specific user segments and then schedule in-person or remote interviews with eligible and interested individuals.
Ethnio provides an efficient and streamlined way of conducting user research and is designed to be easy to use and accessible to researchers of all levels. The software also integrates with other investigative tools, such as calendars and project management, to streamline the investigative process.
Many organizations using Ethnio Management Software appreciate the tool’s ease of use, flexibility, and ability to quickly and easily reach target audiences. The software is also praised for its robust reporting and analytics capabilities, which provide valuable insight into user behavior and attitudes.
Here are some of Ethnio’s key features, including:
- User Recruitment: Ethnio makes it easy to recruit users and customers for research studies, surveys, and interviews. The software includes a user dashboard that can be targeted based on specific criteria such as demographics, location, and behavior.
- Participant Selection and Qualification: Ethnio provides participant selection and qualification tools, making it easy to ensure you get the correct data from the right people.
- Survey and study design: Ethnio includes a robust survey and study design tool that makes it easy to create and launch research studies, including user testing, customer feedback, and market research.
- Data Collection and Management: Ethnio provides tools to collect, manage, and analyze data from research studies and surveys, making it easy to gain the insights you need to make informed decisions.
- Collaboration and sharing: Ethnio makes collaborating with team members and stakeholders easy, sharing data and ideas, and keeping everyone informed about the latest research findings.
The software is designed to help organizations gather data and insights from their target audience. This facilitates informed decision-making around product development, design, and customer experience.
Ethnio provides multiple pricing plans for different user needs, including:
Starter Plan: Priced at $79 per month, this plan offers basic features and functionalities for user research and recruiting.
Plus Plan: The Plus Plan is available at $179 per month and includes additional features and capabilities compared to the Starter Plan.
Pro Plan: The Pro Plan, priced at $349 per month, offers the most comprehensive set of features and advanced functionality for in-depth user research and recruiting.
The team is known for being incredibly responsive and helpful, and they’re always willing to go above and beyond to ensure that users are getting the most out of the platform. Whether you have a question about a particular feature or need help troubleshooting an issue, the Ethnio team is there to help.
The best panel management software for you will depend on your specific needs and budget. If you are looking for a powerful and feature-rich solution, Ethnio is a good option. If you need a more user-friendly and affordable solution, you may want to consider one of the alternatives listed above.
05. Great Question
Great question - could be a useful tool for organizations looking to improve their question-and-answer processes.
4.1 very Good
Why did we picked It?
Great Question Management Software is a tool used to collect, organize, and manage questions and answers, typically in customer service, online forums, or educational settings. Great Question allows you to create a custom dashboard and research repository to do much of your research in one place. Having your research repository in the same place as your participant dashboard lets you easily link ideas between participants.
Great question management software include the ability to categorize and tag questions, search and filter questions by keywords, assign questions to specific team members for review and response, and integrate with other customer support tools like live chat and email.
The main features of great question management software include the following:
- Question and Answer Management: The software allows you to store, categorize, and search questions and answers in one central location, making it easy to find the information you need quickly.
- Collaboration – Great question management software often includes collaboration tools like comments, voting, and ratings, allowing multiple users to work together to create and select answers.
- Customization – The software can be customized to meet your organization’s specific needs, such as integrating with other systems or adding custom fields.
- Reporting and Analytics: The software may provide information about how questions and answers are used, such as the number of views, votes, or comments. This can help organizations understand how well their question-and-answer management system works and identify improvement areas.
- Democratize Customer Research: Democratize customer research by making it accessible and easy to use for all team members, regardless of their technical background.
- Access Control – The software can be configured to provide different levels of access to other users so that you can control who can view, create, or edit questions and answers.
- Integration – Excellent question management software can be integrated with other systems, such as customer relationship management (CRM) or help desk software, to provide a seamless experience for users.
- Mobile Accessibility – Many question management software solutions offer mobile apps that allow users to access questions and answers on the go.
Pro Plan: Priced at $15 per seat/monthly
Team Plan is available at $35 per seat/monthly
Pro Plan priced at $85 per seat/monthly
The Great Question Panel Management software offers excellent support via various channels, including email, phone, and chat. This ensures that any issues or questions you have about the software can be addressed promptly by their team of experts.
Moreover, the Great Question team is known for being responsive, knowledgeable, and courteous. They provide quick and effective solutions to any problems that users encounter. This level of customer support is crucial when it comes to panel management software, as it ensures that you can quickly resolve any issues that might arise, thereby minimizing any disruptions to your research projects.
Great Question is a powerful panel management software that can help you manage your customer research projects. It is easy to use and offers a variety of features that make it a good choice for businesses of all sizes. However, it can be expensive and not as user-friendly as some other panel management software.
06. User Interviews – Research Hub
With User Interviews, best to being quick and efficient, they take pride in their work.
4.3 very Good
Why did we picked it?
User Interviews – Research Hub is panel management software that enables researchers and organizations to recruit, manage and compensate participants for their research studies. The software provides a comprehensive solution for conducting qualitative and quantitative research studies and offers several key features to streamline the research process.
This panel management software is the ability to help researchers find the right participants for their studies. The software has a large pool of participants that can be filtered by various criteria such as demographics, location, and interests. This enables researchers to find the right participants quickly and easily, ensuring their studies are adequate and representative.
User Interviews’ Research Hub is a panel management and recruitment platform that helps businesses recruit and manage UX research participants. It offers a variety of features, including:
- Participant Recruitment: It offers a large pool of participants with various filters to help researchers find the right participants quickly and easily.
- Screener surveys: Research Hub allows you to create screener surveys to qualify participants for your research. This helps you ensure that you are only collecting data from participants who are relevant to your study.
- Incentives: It allows you to offer incentives to participants to encourage them to participate in your research. This can help you increase your response rates.
- Participant management: Research Hub allows you to manage your participants in a central location. This includes tracking their participation, rewarding them for their participation, and removing them from your panel if necessary.
- Customization: It allows you to customize your panel management experience to fit your specific needs. You can change the branding, add your own logo, and create custom email templates.
- Integrations: Research Hub integrates with a variety of other tools, such as Zoom, Google Calendar, and Slack. This makes it easy to collaborate with your team and collect data from your participants.
User Interviews’ Research Hub is a powerful panel management and recruitment platform that can help you recruit and manage participants for UX research.
User Interviews offers different pricing plans, including:
Essential: This plan is designed for individuals and small teams with infrequent research needs. It costs $250/monthly paid annually.
Premium Plan: The Starter Plan is suitable for teams with an ongoing research practice. It is priced at $1,250 per month, billed annually.
Enterprice Plan: The Essential Plan is also intended for teams with an ongoing research practice. You need to contact for website for price.
User Interviews – Research Hub offers a range of customer support options to assist users with any questions or issues they may encounter. The company provides email support, with a response time of 24 hours. It also offers live support through chat during business hours. This enables users to receive real-time assistance from the company’s support team. The software also provides a community forum where users can connect with other researchers and share best practices and tips for using the platform effectively.
The best panel management software for you will depend on your specific needs and budget. If you are looking for a powerful and feature-rich solution, User Interviews’ Research Hub is a good option. If you need a more user-friendly and affordable solution, you may want to consider one of the alternatives listed above.
Respondent panel management tool specializes in recruiting hard-to-reach respondents
4.1 very Good
Why did we picked it?
Respondent qualification is the process of ensuring participants meet research study requirements. This is done by asking participants about their demographics, interests, and experiences. The answers to these questions help researchers determine whether a participant is a good fit for the study.
It connects researchers with high-quality user research participants. Researchers can use Respondent to recruit participants for surveys, interviews, focus groups, and other types of research studies.
Respondent has a large and diverse pool of participants, with over 1.5 million verified users worldwide. Participants are screened for their demographics, interests, and experience, so researchers can be confident of getting the right people for their studies.
It’s qualification is an integral part of the research. By carefully qualifying respondents, researchers can increase data accuracy and reliability. This can lead to better decision-making and improved business outcomes.
Here are some of Respondent’s key features:
- Large and diverse participant pool: Respondent has a large and diverse participant pool, meaning you can find participants who match your target audience.
- High-quality participants: Respondents are pre-screened to ensure they are qualified and motivated to participate in your research.
- Easy to use: Respondent is easy to use, even for those unfamiliar with panel management software.
- Customization: Respondent allows you to customize your panel management experience to fit your needs. You can change the branding, add your logo, and create custom email templates.
- Powerful features: Respondent offers a variety of powerful features, such as screener surveys, incentives, and participant management.
- Screener surveys: The respondent allows you to create screener surveys to qualify participants for your research. This helps you ensure that you only collect data from participants relevant to your study.
- Incentives: The respondent allows you to offer incentives to participants to encourage them to participate in your research. This can help you increase your response rates.
- Participant management: Respondent allows you to manage your participants in a central location. This includes tracking their participation, rewarding them, and removing them from your panel if necessary.
- Integrations: Respondent integrates with various other tools, such as Zoom, Google Calendar, and Slack. This makes it easy to collaborate with your team and collect participant data.
Respondent provides pricing plans B2C and B2B for different needs. Here are the B2C pricing plans for Respondent panel management software:
Pay as You Go plan starting at $39/monthly, paid annually.
Basic plan starts at $165/month, paid annually.
Advanced plans start at $300/monthly, billed annually.
Respondent offers a variety of customer support options, including:
- Live chat: You can chat with a customer support representative during business hours.
- Email: You can email customer support, who will typically respond within 24 hours.
- Phone: You can call customer support, who will typically answer the phone within 30 minutes.
- Knowledge base: Respondent has a knowledge base containing articles and FAQs to help you with everyday issues.
Respondent’s customer support is generally reasonable. Representatives are knowledgeable and helpful, and they can resolve issues quickly.
Respondent is a valuable tool for researchers who need to recruit high-quality participants for their user research studies. The platform is easy to use and offers a number of features that make it easy to manage projects. However, the platform can be expensive for some researchers and there is a learning curve involved in using it.
What Should Consideration in a Good Panel Management Software?
A good panel management software program should include several key features to help you effectively manage your research panel. Here are some of the most important features to look for:
- Panel creation: The software should make it easy to create and manage your research panel, including tools for participant recruitment, screening, and segmentation.
- Participant management: The software should allow you to easily manage your panelists, including tracking participation, sending messages, and viewing participant profiles.
- Screening and filtering: The software should offer advanced screening and filtering options to help you find the right participants for your study based on criteria such as demographics, behavior, or other factors.
- Scheduling: The software should offer scheduling tools to help you schedule interviews or other research sessions with participants. This may include automated scheduling and calendar integration.
- Reporting and analytics: The software should offer reporting and analytics features to help you track and analyze your research results. This may include visualizations, data export, and other tools.
- Security and compliance: The software should prioritize security and compliance to protect your data and ensure compliance with relevant regulations, such as GDPR or HIPAA.
- Integrations: The software should integrate with other research tools or platforms, such as survey tools or user testing platforms, to streamline your research process and make managing all aspects of your research project easier.
By selecting a panel management software program that includes these key features, you can streamline your research process, improve participant engagement, and gather more valuable insights from your research panel.
Reasons for Using Panel Management Software
Panel management software offers several benefits for researchers looking to manage their research panel effectively. Here are some of the top reasons to use panel management software:
- Efficient panel management: Panel management software streamlines the process of creating and managing research panels, including participant recruitment, screening, segmentation, and scheduling. This can save researchers much time and effort compared to manually managing panels.
- Improved participant engagement: Panel management software offers tools for managing participant engagement, such as automated reminders and messages, personalized profiles, and incentives. This can help improve participant retention and engagement, leading to more accurate and useful research results.
- Advanced screening and filtering: Panel management software offers advanced screening and filtering options to help researchers find the right study participants based on criteria such as demographics, behavior, or other factors. This can help ensure that research results are more accurate and representative.
- Data analysis and reporting: Panel management software offers reporting and analytics features to help researchers analyze and report on their research results. This can help researchers draw meaningful insights from their research and make more informed decisions based on their findings.
- Increased security and compliance: Panel management software prioritizes security and compliance to protect researchers’ data and ensure compliance with relevant regulations, such as GDPR or HIPAA. This can help researchers avoid potential legal or ethical data privacy and security issues.
Using panel management software, researchers can manage their research panels more efficiently, engage participants more effectively, and draw meaningful insights from their research results.
In conclusion, the best panel management software provides a comprehensive set of features for organizing and managing virtual events and webinars and is easy to use and cost-effective. When choosing panel management software, key points include features like event creation, attendee management, analytics, engagement tools, and integration with other marketing and sales tools.
After reviewing various options on the market, we recommend that organizations consider their specific needs and budget when choosing panel management software. While ON24 panel management software is a powerful tool with comprehensive features, it may not be the best option for every organization. This is especially true for the little ones or those with limited experience with virtual events.
We encourage organizations to test different options and find the best fit for virtual events and webinars. Whether you’re looking for a platform with robust analytics capabilities, an easy-to-use interface, or cost-effectiveness, panel management software meets your needs. Finding the best fit for your organization can ensure a successful and engaging virtual event experience for your attendees.
FAQs: The Best Panel Management Software
What is panel management software?
Panel management software is a platform designed to help organizations manage and track the performance of virtual events and webinars. The software typically provides a range of tools for event creation, attendee management, engagement, and analytics.
What are some of the key features of panel management software?
Key features of panel management software include event creation, attendee management, analytics, engagement tools, and integration with other marketing and sales tools.
Is panel management software right for my organization?
Panel management software may be right for your organization if you are looking to host virtual events and webinars. However, it is important to evaluate your specific needs and budget when choosing a panel management software to ensure it is the best fit for your organization.
What are the benefits of using panel management software?
Some of the benefits of using panel management software include streamlined virtual event management, improved engagement with attendees, and valuable insights into the performance of virtual events.
What are some of the challenges of using panel management software?
Some of the challenges of using panel management software include a steep learning curve for those unfamiliar with virtual event management, and a potentially high cost for some organizations.
How do I choose the best panel management software for my organization?
When choosing the best panel management software for your organization, consider your specific needs and budget. Evaluate the key features of each software option and consider how well it integrates with other marketing and sales tools. You may also want to consider the user-friendliness of the software and the level of support provided.